Terms & Conditions on Timing Services
Except where otherwise agreed in writing, these policies apply to all events. In case of any ambiguity between the English and Chinese versions, the English version takes precedence.
Timing Services Payment Liability & Settlement Policy
Upon acceptance of a quotation, a deposit invoice will be raised. Resources will be committed upon settlement of the deposit. Race Timing Solutions (RTS) reserves the right to withdraw its quotation until payment is received. This settlement requirement may be waived if Registration Services are also being provided. The deposit amount is 25% of the quotation total.
Liability for the remaining 75% is progressively accepted by the organizer according to the following schedule:
Cancellation & Postponement Policy
Organizers may cancel agreed Timing Services at any time. Liability for any invoices already raised will remain.
A canceled event may be rescheduled to any date no later than six (6) months after the original event date. The original deposit will be forfeited. A new deposit invoice will be raised. RTS will only commit resources to the rescheduled date once the new deposit invoice has been settled or there are sufficient funds on account from registration income to cover the amount. RTS reserves the right to reject a rescheduled event date until resources have been committed.
Registration Income Reimbursement Policy
Month-end registration statements will be prepared for all events yet to take place within ten (10) working days of the last day of each month. The amount due for reimbursement will be settled no later than the last working day of the current month after offsetting any unpaid invoices for the event.
Organizers wanting to have faster reimbursements should make their wishes known prior to registration launch. RTS will make its best efforts to accommodate such requests, subject to feasibility, and will advise accordingly.
Timing Services Payment Liability & Settlement Policy
Upon acceptance of a quotation, a deposit invoice will be raised. Resources will be committed upon settlement of the deposit. Race Timing Solutions (RTS) reserves the right to withdraw its quotation until payment is received. This settlement requirement may be waived if Registration Services are also being provided. The deposit amount is 25% of the quotation total.
Liability for the remaining 75% is progressively accepted by the organizer according to the following schedule:
- Balance to 50% of the updated quotation total upon commencement of race number printing. This step does not apply if RTS does not provide any race number printing services.
- Balance to 75% of the updated quotation total upon commencement of timing chip preparation.
- Balance to 100% of the updated quotation total upon unless the event has been cancelled at least three (3) hours prior to the scheduled start time. For events of long duration that are cancelled thereafter this liability will be reduced to not include non-operating hours exceeding the minimum.
Cancellation & Postponement Policy
Organizers may cancel agreed Timing Services at any time. Liability for any invoices already raised will remain.
A canceled event may be rescheduled to any date no later than six (6) months after the original event date. The original deposit will be forfeited. A new deposit invoice will be raised. RTS will only commit resources to the rescheduled date once the new deposit invoice has been settled or there are sufficient funds on account from registration income to cover the amount. RTS reserves the right to reject a rescheduled event date until resources have been committed.
Registration Income Reimbursement Policy
Month-end registration statements will be prepared for all events yet to take place within ten (10) working days of the last day of each month. The amount due for reimbursement will be settled no later than the last working day of the current month after offsetting any unpaid invoices for the event.
Organizers wanting to have faster reimbursements should make their wishes known prior to registration launch. RTS will make its best efforts to accommodate such requests, subject to feasibility, and will advise accordingly.